A lot has changed recently, but one thing that hasn’t; OSHA Form 300A still needs to be posted. Employers with 10 or more employees must post their completed OSHA Form 300A by February 1st and keep it posted in their workplace until April 30th.
The form should be posted where you usually post other employee notices, such as minimum wage and workplace safety notices. Form 300A summarizes the total number of work-related injuries, illnesses, missed workdays, and job transfers/restrictions. You should ensure that your company remains compliant, especially since the penalty for OSHA violations can become extremely costly.
Despite Form 300A being a simple process, many employers still make mistakes filling it out. Here are the 5 most common errors:
- Having the Same Form for Different Locations — Employers are required to keep one OSHA 300 Log and corresponding 300A Form for each location where they have employees and that is in operation for a year or longer.
- Certifying the Log Incorrectly — Under regulations, your company must have an executive member certify the 300 Log and the 300A Annual Summary Form. An executive is defined as an owner of the company, an officer of the corporation, the highest-ranking company official working at the location, or the immediate supervisor of the highest-ranking company official working at the location.
- Listing All Workers’ Compensation Cases— Many companies list each and every injury on the 300A log. However, only the injuries that are listed under the regulations (i.e. OSHA recordable) should be included in the log. The cases that involve one more of the following must be listed:
- Days away from work
- Restricted work or transfer to another job
- Medical treatment beyond first aid
- Loss of consciousness
- Diagnosis by a physician or healthcare professional of a significant injury or illness.
- Failing to Post Form 300A When There Were No Recordable Injuries or Illnesses — This is one of the most common mistakes that employers make. They believe since they had no workplace injuries that the form does not need to be posted. However, the form should still be filled out, submitted, and posted.
- COVID-19 — Under federal OSHA regulations, COVID-19 cases should be confirmed through testing in order to be recorded. It's possible for the case to be considered work-related if the employee who tested positive worked near other employees who also tested positive for coronavirus. Current regulations require covered employers to record COVID-19 cases on their OSHA 300 Log if they are confirmed cases of COVID-19. A confirmed case must be work-related, and the illness must result in days away from work, restricted work, medical treatment.
These five mistakes may seem small but the penalty for making one is very costly. Our HCM software is capable of helping you stay compliant. You can track and manage workplace injuries, illnesses, etc. directly through the HR module, with a simple checkbox to identify whether that incident is OSHA recordable. This will then flow into built-in OSHA 300 logs and 300A Forms for each location, based on your filtered criteria. The OSHA 300A Form can be auto-populated from these incidents, making the process easier for you.
The system will also populate the average employees, which can be a time consuming calculation without the proper reporting. If you use the TLM module, the system will also populate the total number of hours worked. You can then finalize and export the 300A Form to be signed by an executive and posted either onsite or within the HCM platform.
Contact us to set up a demonstration at www.csphcm.com/contact.